NAGC Vaccination Verification Instructions





NAGC21 Covid-19 Health and Safety
Policies, Protocols, and Measures


NAGC Vaccination Verification Instructions and Registration

 

All attendees, presenters, exhibitors, staff, volunteers, and vendors attending NAGC21 at the Gaylord Rockies Resort & Convention Center, Aurora, Colorado, November 10-14, 2021, must provide proof of vaccination to register for the in-person event.

NAGC is using CrowdPass, a HIPAA-compliant service, to verify vaccinations. It should only take you a few minutes to complete this simple and secure registration and upload process. CrowdPass follows a thorough two-step verification process, and most verifications are completed within an hour or two, but please be patient if you do not receive your confirmation until the next day. CrowdPass will accept vaccination status’ approved by the World Health Organization (WHO) and the Centers for Disease Control (CDC). As part of the approval process, you must also accept and sign both the NAGC Attendee Liability Waiver and Assumption of Risk form and the CrowdPass waiver. 

CrowdPass Instructions: 

You will need your vaccination card on hand (or a copy/photo of it saved on your computer or mobile phone) so you can reference the information on it and then take or upload a picture. Accepted file formats for your upload are .png, .jpg, .jpeg, or .pdf.

  1. To begin click on the NAGC Vaccination Verification Form or scan the QR code below to log into CrowdPass with your Google or Facebook credentials, or you can create an account with your email address. (You may receive an email asking you to confirm your email address. Click confirm to proceed with the verification process.

    QRCODE
     
  2. Provide some brief contact information using your name exactly as it appears on your vaccination card, agree to the NAGC Attendee Liability Waiver and Assumption of Risk form and the CrowdPass waiver, then answer yes to the question “Are you fully vaccinated?”
  3. Fill in the information from your vaccination card, indicating which vaccine you received and when you received each dose. (If you received your vaccination outside of the United States, select Other. CrowdPass will verify international vaccine cards, but it may take up to 12 hours to receive your email with a verification code. Non-standard U.S. vaccination cards may also take additional time to be approved.)
  4. Take or upload a photo of your vaccination card and click Submit.
  5. You will receive a confirmation email from CrowdPass that contains your vaccination verification code. Your vaccination verification code is unique to you and may not be shared or reused. Be patient if you do not receive your confirmation until the next day. Most people receive their confirmation email within a couple hours; however, it may take up to 12 hours during busy times. Be sure to check your junk or spam folder if you do not receive this message. Another letter will be sent to you confirming your NAGC21 in-person registration. 

Exceptions

Exceptions will be made on a case-by-case basis only for those who cannot receive the vaccine due to a medical condition. If you have a medical condition that prohibits you from receiving a vaccine, you must provide a letter from your physician on letterhead. Details on your medical condition are not required. If you are requesting a medical waiver, please send an email with your supporting information to nagc21cp@nagc.org with the subject “Medical Waiver,” along with your first and last name. Other than providing your supporting medical waiver letter, please do not send any documentation directly to NAGC.

In addition to the letter, you will also be required to provide proof that you received a negative COVID-19 test result within 72 hours of your arrival. You must upload your test result to CrowdPass. If you choose not to provide a vaccination verification, you may attend NAGC21 Virtual by registering here.

Note: If you have uploaded your vaccination card and would like to check your approval status, or if you lost your confirmation email, you can log back in through the link above using the same email. If you have been approved, you can click the green approval icon to view your verification number. 

Technical Assistance

Please view CrowdPass’s FAQs, email support@crowdpass.co, or contact CrowdPass support if 1) you experience any technical issues with the verification process; 2) if it has been more than 12 hours since you uploaded your vaccination information but have not received a confirmation and verification code; or 3) you have an unusual situation (such as a non-standard vaccination card) and need assistance.

Reminder: You will not be allowed to attend NAGC21 in person without uploading your proof of vaccination in the CrowdPass system. NO EXCEPTIONS.